PRIVACY POLICY

Thank you very much for your interest in our company. Data protection is a particularly high priority for the management of TL TRANSLATIONES GmbH. It is generally possible to use the website of TL TRANSLATIONES GmbH without providing personal data of any kind. However, if a data subject wishes to make use of specific services provided by our company via our website, it may be necessary to process personal data. If it is necessary to process personal data and there is no pre-existing legal basis for such processing, then we will generally obtain consent from the data subject.

Personal data such as the name, address, email address or phone number of a data subject is always processed in accordance with the EU General Data Protection Regulation (GDPR) and in accordance with the country-specific data protection regulations applicable to TL TRANSLATIONES GmbH. By means of this privacy policy, our company wishes to inform the public about the nature, scope and purpose of our collection, use and processing of personal data. Furthermore, this privacy policy informs data subjects about their rights.

As the controller, TL TRANSLATIONES GmbH has implemented numerous technical and organisational measures to ensure as complete protection as possible for the personal data processed via this website. Nevertheless, internet-based data transmission may have flaws in security and as such, absolute protection cannot be guaranteed. For this reason, every data subject is free to provide us with their personal data in another way, for example by phone.

1. Definitions

The privacy policy of TL TRANSLATIONES GmbH is based on the terms used by European Union legislators when they enacted the General Data Protection Regulation (GDPR). We want our privacy policy to be easy to read and understand for the general public and for our customers and business partners. To ensure that this is the case, we would like to start by explaining the terms used. We use the following terms in this privacy policy, among others:

a) Personal data

Personal data means any information relating to an identified or identifiable natural person (‘data subject’). An identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.

b) Data subject

A data subject is any identified or identifiable natural person whose personal data is processed by the controller.

c) Processing

Processing means any operation or set of operations which is performed on personal data or on sets of personal data, whether or not by automated means, such as collection, recording, organisation, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.

d) Restriction of processing

Restriction of processing means the marking of stored personal data with the aim of limiting their processing in the future.

e) Profiling

Profiling means any form of automated processing of personal data consisting of the use of personal data to evaluate certain personal aspects relating to a natural person, in particular to analyse or predict aspects concerning that natural person’s performance at work, economic situation, health, personal preferences, interests, reliability, behaviour, location or movements.

f) Pseudonymisation

Pseudonymisation means the processing of personal data in such a manner that the personal data can no longer be attributed to a specific data subject without the use of additional information, provided that such additional information is kept separately and is subject to technical and organisational measures to ensure that the personal data are not attributed to an identified or identifiable natural person.

g) Controller

Controller means the natural or legal person, public authority, agency or other body which, alone or jointly with others, determines the purposes and means of the processing of personal data. Where the purposes and means of such processing are determined by Union or Member State law, the controller or the specific criteria for its nomination may be provided for by Union or Member State law.

h) Processor

Processor means a natural or legal person, public authority, agency or other body which processes personal data on behalf of the controller.

i) Recipient

Recipient means a natural or legal person, public authority, agency or another body, to which the personal data are disclosed, whether a third party or not. However, public authorities which may receive personal data in the framework of a particular inquiry in accordance with Union or Member State law shall not be regarded as recipients.

j) Third party

Third party means a natural or legal person, public authority, agency or body other than the data subject, controller, processor and persons who, under the direct authority of the controller or processor, are authorised to process personal data.

k) Consent

Consent of the data subject means any freely given, specific, informed and unambiguous indication of the data subject’s wishes by which he or she, by a statement or by a clear affirmative action, signifies agreement to the processing of personal data relating to him or her.

2. Name and address of the controller

The controller within the meaning of the General Data Protection Regulation, other data protection laws applicable in the Member States of the European Union and other regulations pertaining to data protection is:

TL TRANSLATIONES GmbH
Engeldamm 14
10179 Berlin
Germany
Phone: +49 3029778190
E-Mail: krause@translationes.net
Website: www.translationes.net

3. Collection of general data and information

The website of TL TRANSLATIONES GmbH collects a variety of general data and information each time a data subject or an automated system accesses the website. This general data and information is stored in the server’s logfiles. The following types of data may be collected:

(1) browser types and versions used,

(2) the operating system used by the accessing system,

(3) the website from which an accessing system accesses our website (so-called referrer),

(4) the web pages that are accessed on our website by an accessing system,

(5) the date and time of accessing the website,

(6) an internet protocol address (IP address),

(7) the internet service provider (ISP) of the accessing system and

(8) other similar data and information that is used for security purposes in the event of attacks on our IT systems.

TL TRANSLATIONES GmbH does not use this general data and information to identify the data subject. This information is required, however,

(1) to deliver the contents of our website correctly,

(2) to optimise the content of our website and the advertising for it,

(3) to safeguard the long-term operability of our IT systems and website technology, and

(4) to provide law enforcement agencies with the information required for law enforcement in the event of a cyber attack.

This anonymously collected data and information is therefore evaluated by TL TRANSLATIONES GmbH both statistically and with the aim of enhancing data protection and data security in our company in order to ultimately ensure an optimal level of protection for the personal data we process. The anonymous server logfile data is stored separately from all personal data provided by any data subject.

4. Possibility to contact us via the website

Due to statutory provisions, the website of TL TRANSLATIONES GmbH contains information that enables rapid electronic contact with our company and direct communication with us, which also includes a general address for electronic mail (email address). If a data subject contacts the controller by email or via a contact form, the personal data transmitted by the data subject will be stored automatically. Such personal data transmitted voluntarily by a data subject to the controller is stored so that it can be processed or for the purpose of contacting the data subject. This personal data is not passed on to third parties.

5. Routine erasure and blocking of personal data

The controller will process and store the data subject’s personal data only for the period of time necessary to achieve the purpose of storage or where provided for by European Union legislators or any other legislators in laws or regulations to which the controller is subject. If the storage purpose no longer applies or if a storage period prescribed by European Union legislators or any other competent legislators expires, the personal data will be blocked or erased routinely and in accordance with the statutory provisions.

6. Rights of the data subject

a) Right to confirmation

Every data subject has the right granted by European Union legislators to obtain from the controller confirmation as to whether or not personal data concerning him or her are being processed. If a data subject wishes to exercise this right of confirmation, he or she may at any time contact an employee of the controller.

b) Right of access

Every data subject whose personal data is being processed has the right granted by European Union legislators to obtain access, free of charge, to the personal data stored by the controller and to receive a copy of this personal data. Furthermore, EU legislators have granted the data subject access to the following information: the purposes of the processing; the categories of personal data concerned; the recipients or categories of recipient to whom the personal data have been or will be disclosed, in particular recipients in third countries or international organisations; where possible, the envisaged period for which the personal data will be stored, or, if not possible, the criteria used to determine that period; the existence of the right to request from the controller rectification or erasure of personal data or restriction of processing of personal data concerning the data subject or to object to such processing; the right to lodge a complaint with a supervisory authority; where the personal data are not collected from the data subject, any available information as to their source; the existence of automated decision-making, including profiling, referred to in Article 22 (1) and (4) GDPR and, at least in those cases, meaningful information about the logic involved, as well as the significance and the envisaged consequences of such processing for the data subject. Furthermore, the data subject has the right to be informed of whether personal data has been transferred to a third country or to an international organisation. Where this is the case, the data subject shall moreover have the right to be informed of the appropriate safeguards relating to the transfer. If a data subject wishes to exercise this right of information, he or she may at any time contact an employee of the controller.

c) Right to rectification

Every data subject whose personal data is being processed has the right granted by EU legislators to obtain from the controller without undue delay the rectification of inaccurate personal data concerning him or her. Moreover, taking into account the purposes of the processing, the data subject shall have the right to have incomplete personal data completed, including by means of providing a supplementary statement. If a data subject wishes to exercise this right to rectification, he or she may at any time contact an employee of the controller.

d) Right to erasure (‘right to be forgotten’)

Every data subject whose personal data is being processed has the right granted by EU legislators to obtain from the controller the erasure of personal data concerning him or her without undue delay where one of the following grounds applies and in so far as the processing is not necessary:

The personal data are no longer necessary in relation to the purposes for which they were collected or otherwise processed.

The data subject withdraws consent on which the processing is based according to point (a) of Article 6 (1) GDPR, or point (a) of Article 9 (2) GDPR, and where there is no other legal ground for the processing.

The data subject objects to the processing pursuant to Article 21 (1) GDPR and there are no overriding legitimate grounds for the processing, or the data subject objects to the processing pursuant to Article 21 (2) GDPR.

The personal data have been unlawfully processed.

The personal data have to be erased for compliance with a legal obligation in Union or Member State law to which the controller is subject.

The personal data have been collected in relation to the offer of information society services referred to in Article 8 (1) GDPR. Article 8 (1) GDPR.

Where any of the above-mentioned grounds applies and a data subject wishes to obtain the erasure of personal data stored by TL TRANSLATIONES GmbH, he or she may at any time contact an employee of the controller. The employee of TL TRANSLATIONES GmbH will arrange for the erasure request to be carried out without undue delay.

Where TL TRANSLATIONES GmbH has made the personal data public and if our company as the controller is obliged pursuant to Article 17 (1) GDPR to erase the personal data, TL TRANSLATIONES GmbH, taking account of available technology and the cost of implementation, shall take reasonable steps, including technical measures, to inform other controllers, which are processing the personal data, that the data subject has requested the erasure by such controllers of any links to, or copy or replication of, those personal data, unless processing is necessary. The employee of TL TRANSLATIONES GmbH will arrange for necessary steps to be taken in the individual case.

e) Right to restriction of processing

Every data subject whose data is being processed has the right granted by EU legislators to obtain from the controller restriction of processing where one of the following applies: the accuracy of the personal data is contested by the data subject, for a period enabling the controller to verify the accuracy of the personal data; the processing is unlawful and the data subject opposes the erasure of the personal data and requests the restriction of their use instead; the controller no longer needs the personal data for the purposes of the processing, but they are required by the data subject for the establishment, exercise or defence of legal claims; the data subject has objected to processing pursuant to Article 21 (1) GDPR pending the verification whether the legitimate grounds of the controller override those of the data subject. Where any of the above-mentioned conditions applies and a data subject wishes to obtain the restriction of processing of personal data stored by TL TRANSLATIONES GmbH, he or she may at any time contact an employee of the controller. The employee of TL TRANSLATIONES GmbH will arrange the restriction of processing.

f) Right to data portability

Every data subject whose data is processed has the right granted by EU legislators to receive the personal data concerning him or her, which he or she has provided to a controller, in a structured, commonly used and machine-readable format. He or she also has the right to transmit those data to another controller without hindrance from the controller to which the personal data have been provided, where the processing is based on consent pursuant to point (a) of Article 6 (1) GDPR, or point (a) of Article 9 (2) GDPR or on a contract pursuant to point (b) of Article 6 (1) GDPR and the processing is carried out by automated means, unless the processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller. Furthermore, in exercising his or her right to data portability pursuant to Article 20 (1) GDPR, the data subject has the right to have the personal data transmitted directly from one controller to another, where technically feasible, and provided this does not adversely affect the rights and freedoms of others. To assert the right to data portability, the data subject may at any time contact an employee of TL TRANSLATIONES GmbH.

g) Right to object

Every data subject whose data is processed has the right granted by EU legislators to object, on grounds relating to his or her particular situation, at any time to processing of personal data concerning him or her which is based on point (e) or (f) of Article 6 (1) GDPR, including profiling based on those provisions. In the event of an objection, TL TRANSLATIONES GmbH will no longer process the personal data unless we can demonstrate compelling legitimate grounds for the processing which override the interests, rights and freedoms of the data subject or the processing for the establishment, exercise or defence of legal claims. Where TL TRANSLATIONES GmbH processes personal data for direct marketing purposes, the data subject has the right to object at any time to the processing of personal data concerning him or her for such marketing, which includes profiling, to the extent that it is related to such direct marketing. Where the data subject objects to this processing by TL TRANSLATIONES GmbH for direct marketing purposes, TL TRANSLATIONES GmbH shall no longer process the personal data for such purposes. In addition, where personal data are processed by TL TRANSLATIONES GmbH for scientific or historical research purposes or statistical purposes pursuant to Article 89 (1) GDPR, the data subject, on grounds relating to his or her particular situation, has the right to object to processing of personal data concerning him or her, unless the processing is necessary for the performance of a task carried out for reasons of public interest. To assert the right to object, the data subject may at any time contact any employee of TL TRANSLATIONES GmbH directly. Furthermore, in the context of the use of information society services, and notwithstanding Directive 2002/58/EC, the data subject is free to exercise his or her right to object by automated means using technical specifications.

h) Automated individual decision-making, including profiling

Every data subject whose personal data is being processed has the right granted by EU legislators not to be subject to a decision based solely on automated processing, including profiling, which produces legal effects concerning him or her or similarly significantly affects him or her, unless the decision

(1) is necessary for entering into, or performance of, a contract between the data subject and a data controller; or

(2) is authorised by Union or Member State law, to which the controller is subject and which also lays down suitable measures to safeguard the data subject’s rights and freedoms and legitimate interests; or

(3) is based on the data subject’s explicit consent. If the decision (1) is necessary for entering into or performing a contract between the data subject and the data controller or (2) is based on the data subject’s explicit consent, TL TRANSLATIONES GmbH shall implement suitable measures to safeguard the data subject’s rights and freedoms and legitimate interests, at least the right to obtain human intervention on the part of the controller, to express his or her point of view and to contest the decision. If the data subject wishes to exercise rights in respect of automated decision-making, he or she may at any time contact an employee of the controller.

i) Right to withdraw consent under data protection law

Every data subject whose personal data is being processed has the right granted by EU legislators to withdraw his or her consent to the processing of personal data. If the data subject wishes to exercise his or her right to withdraw consent, he or she may at any time contact an employee of the controller.

7. Data protection for job applications and in the application process

The controller collects and processes applicants’ personal data for the purpose of carrying out the application process. Processing may also be carried out electronically. In particular, this is the case if an applicant submits the relevant application documents to the controller electronically, for example by e-mail or via a web form on an internet site. If the controller enters into an employment contract with an applicant, the submitted data will be stored for the purpose of carrying out the employment contract in accordance with statutory provisions. If the controller does not enter into an employment contract with the applicant, then the application documents will be automatically deleted two months after the rejection decision is announced, unless deletion conflicts with any other legitimate interests of the controller. Other legitimate interests in this sense include, for example, the duty to provide evidence in proceedings under the German General Equal Treatment Act (Allgemeines Gleichbehandlungsgesetz, AGG).

8. SSL and TLS encryption

This site uses SSL or TLS encryption for security reasons and to protect the transmission of confidential content, such as orders or enquiries that you send to us as the site operator. You can recognise an encrypted connection from address bar in your browser, which changes from “http://” to “https://” and from a padlock symbol that appears. When SSL or TLS encryption is active, the data that you send to us cannot be read by third parties.

9. Server logfiles

The site provider automatically collects and stores certain types of information that your browser automatically transmits to us, in so-called server logfiles. This information consists of: browser type and browser version, operating system used, referrer URL, hostname of the accessing computer, time of the server request, IP address. This data is not combined with other data sources. The basis for data processing is point (b) of Article 6 (1) GDPR, which permits the processing of data for the performance of a contract or in order to take steps prior to entering into a contract.

10. Cookies

Some parts of the website use cookies. Cookies do not harm your computer and do not contain viruses. Cookies help make our website more user-friendly, efficient and secure. Cookies are small text files that are stored on your computer and saved by your browser. Most of the cookies we use are what are known as “session cookies.” They are automatically deleted after your visit. Other cookies remain stored on your device until you delete them. These cookies enable us to recognise your browser next time you visit the site. You can set your browser to tell you when cookies are used and only allow cookies on a case-by-case basis, block some types of cookies or all cookies, and automatically delete cookies when you close the browser. Blocking cookies may limit the functionality of this website. Cookies that are required for electronic communication purposes or to provide particular functions that you desire (e.g. shopping basket) are stored on the basis of point (f) of Article 6 (1) GDPR. The website operator has a legitimate interest in storing cookies to enable the technically error-free and optimised provision of its services. In so far as other cookies are stored (e.g. cookies that analyse your browsing activities), they are treated separately in this privacy policy.

11. Online presences on social media

We maintain online presences in social networks and on platforms in order to communicate with customers, interested parties and users who are active there, so that we can inform them about our services. We would like to point out that in such cases, user data may be processed outside the European Union. This may entail risks for users, e.g. because it is then more difficult to enforce users’ rights. With regard to U.S. providers who are certified under the Privacy Shield, we would like to point out that they are committed to complying with EU data protection standards. Furthermore, user data is usually processed for market research and advertising purposes. In this way, for example, user profiles can be created based on user behaviour and derived user interests. User profiles can be used in turn, for example, to show advertising, both on and off the platforms, which is presumed to match users’ interests. For these purposes, cookies are usually stored on users’ computers in which the usage behaviour and user interests are stored. Furthermore, data can be stored in the user profiles independently of the devices used (especially if the users are members of the platform and are logged in to it).

Users’ personal data is processed on the basis of our legitimate interests in effective information for users and communication with users pursuant to point (f) of Article 6 (1) GDPR. If users are asked by the respective providers for their consent to data processing (i.e. to declare their consent e.g. by ticking a checkbox or clicking a confirmation button), the legal basis for processing is point (a) of Article 6 (1) and Article 7 GDPR.

For a detailed description of the respective processing and how to object (opt out), we refer to the following linked providers’ information. Also in the case of requests for information and the assertion of user rights, we point out that these can be asserted most effectively with the providers. Only the providers have access to users’ data and can directly take appropriate action and provide information. If you still need help, you can contact us. – Facebook (Facebook Ireland Ltd., 4 Grand Canal Square, Grand Canal Harbour, Dublin 2, Ireland) – Privacy policy: https://www.facebook.com/about/privacy/, Opt-Out: https://www.facebook.com/settings?tab=ads and www.youronlinechoices.com, Privacy Shield: https://www.privacyshield.gov/participant?id=a2zt0000000GnywAAC&status=Active.

12. Legal basis for processing

Point (a) of Article 6 (1) GDPR serves our company as a legal basis for processing operations in which we obtain consent for a specific processing purpose. If it is necessary to process personal data for performance of a contract to which the data subject is party, as is the case for example with processing operations that are necessary for the supply of goods or the provision of any other service or consideration, processing shall be based on point (b) of Article 6 (1) GDPR. The same applies to processing operations that are necessary in order to take steps prior to entering into a contract, for example in cases of enquiries about our products or services. If our company is subject to a legal obligation that requires the processing of personal data, such as the fulfilment of tax obligations, the processing is based on point (c) of Article 6 (1) GDPR. In rare cases, the processing of personal data may be required to protect the vital interests of the data subject or another natural person. This would be the case, for example, if a visitor to our business was injured and his or her name, age, health insurance data or other vital information had to be passed on to a doctor, hospital or other third party. Then the basis for processing would be point (d) of Article 6 (1) GDPR. Finally, processing operations could be based on point (f) of Article 6 (1) GDPR. This is the legal basis for processing operations that are not covered by any of the legal bases mentioned above if the processing is necessary for the purposes of the legitimate interests pursued by our company or by a third party, except where such interests are overridden by the interests or fundamental rights and freedoms of the data subject. Such processing operations are permitted to us in particular because they are mentioned specially by EU legislators: in this regard, they were of the opinion that such legitimate interest could exist where the data subject is a client of the controller (Recital 47 sentence 2 GDPR).

13. Legitimate interests in processing that are pursued by the controller or by a third party

If personal data is processed on the basis of point (f) of Article 6 (1) GDPR, our legitimate interest is to conduct our business for the benefit or all our employees and shareholders.

14. Duration for which personal data will be stored

The criterion for the duration of the storage of personal data is the respective statutory retention period. At the end of this period, the relevant data will be routinely erased unless it is still required for the performance or initiation of a contract.

15. Statutory or contractual provisions concerning the provision of personal data; necessity for entering into a contract; obligation of the data subject to provide personal data; possible consequences of failure to provide personal data

We would like to inform you that the provision of personal data is sometimes required by law (e.g. tax regulations) or also due to contractual arrangements (e.g. information about the contractual partner). Sometimes it may be necessary when entering into a contract for a data subject to provide us with personal data that we subsequently need to process. For example, the data subject is required to provide us with personal data when our company enters into a contract with him or her. Failure to provide the personal data would mean that the contract with the data subject could not be entered into. Before providing any personal data, the data subject should contact one of our employees. Our employee will inform the data subject on a case-by-case basis as to whether the provision of personal data is a legal or contractual requirement, or whether it is necessary for entering into the contract, whether there is any obligation to provide the personal data, and what the consequences of failure to provide the personal data would be.

16. Existence of automated decision-making

As a responsible company, we refrain from automatic decision-making and profiling.

This privacy policy was created by the privacy policy generator von den datenschutz im unternehmen in cooperation with RC GmbH, which recycles used laptops, and the filesharing lawyers at WBS-LAW.